Kouchat Meeting Policy

Meeting Policy

This document details the meeting policy of KouChat’s developer team. This policy includes the procedure to make a meeting, the frequency, rotated roles and place of meetings, as well as the procedure when some members cannot attend meetings.

Meeting:

The group has elected to conduct meetings at 2:00pm on Thursday. These meetings will occur on a weekly basis. This meeting will occur at the PNR Learning Hub. If any of the team members could not attend the meeting, should inform everyone the reason, and update its own current progress and prove it.

Team member roles during meetings:

Each meeting will have an assigned Host, secretary, timekeeper and freelancer. The host is responsible for planning the meeting agenda, leading the overall meeting and distributing weekly tasks. The secretary will record all the relevant details of the meeting, including taking attendance and writing notes on all the topics discussed. After the meeting, the secretary will convert these notes into a set of minutes and distribute these minutes to all team members. The freelancer will helps promote effective interactions within the group. These roles will be rotated on each meeting to ensure each team member fills every role.

Expectations:

1. I would expect my teammates to have a clear view of teamwork, as they should cooperate as a team and will helping each other when there is a difficult situation.
2. If one of the member does not conduct well during the project, a reminder will be raised to the member, and this member should ask for help if there is an issue.